Proper documentation is the foundation of successful import and export operations. Missing or inaccurate paperwork can lead to delays, penalties, and even shipment rejection. Here are some of the most important documents every trader should prepare before shipping goods internationally:
- Commercial Invoice – This document provides details of the transaction between buyer and seller, including item descriptions, value, and payment terms.
- Packing List – Lists the contents of each package and helps customs officials verify shipments.
- Bill of Lading (B/L) – A legal contract between the shipper and carrier confirming the receipt and delivery of goods.
- Certificate of Origin (COO) – Confirms the country where the goods were produced, which affects customs duties and trade agreements.
- Insurance Certificate – Protects both buyer and seller in case of loss or damage during transport.
- Import/Export License – Some countries require special permits for restricted products.
Ensuring that all documents are accurate, up-to-date, and compliant with international regulations can make the entire shipping process faster and smoother — saving both time and money.